S46
Search for File – Criteria
Purposes:
This
screen will allow the MIMS user to search for a MEP file in MIMS. MIMS can retrieve a single MEP file record
that matches the criteria entered or can search for all matching records to
match the entered criteria and display a results list. The MIMS user can then select the MEP file
from the Result List.
Prerequisites:
1.
MEP
user must have applicable security authorization.
The
following groups have access to this screen:
All
MEP Users
HR
& E
Legal
Services Agents
2.
A
file must already be set up with a number assigned and approved.
Helpful Hints:
·
You
can search for active, incomplete and closed MEP files.
·
When
entering a MEP File Number preceding ‘zeros’ are not required (i.e: for MEP File Number 0000-111, enter as 111).
·
Hyphenating
is not required and will result in an error message if used in the MEP File
Number (1002-142 enter as 1002142).
·
Search
criteria are not case sensitive. i.e.
uppercase, lower case or a combination of case can be used in fields.
·
When
entering information onto a file access is available to more than one user at a
time. Whichever user hits ‘Save’ first
will have their information stored first
Navigation
File è Search
Procedure:
1.
Begin
by selecting File Tab.
2.
If
MEP file number appears in the “File Number” field delete before proceeding.
3.
Enter
a MEP File Number in the “File Number” field and click the search button. If a file is found it will open screen S61
Maintain MEP File and default to the Events Tab.
4.
If
the MEP file number is unknown, enter information in one or more of the other
fields and click the search button. The more criteria entered the narrower the
search will be. The Results List will be displayed.
5.
“Sort
Criteria” can be chosen when a wider criteria search is being requested to sort
the large number of files that will likely be found.
6.
Select
a MEP file from the Results List by clicking the File Number hyperlink.
6. To clear the previous information and re-enter your search
criteria, click the reset button.
|
Screen Label |
Description/Instructions |
|
File Information |
|
|
MEP
File Number |
Enter
the specific MEP File Number and click the ‘Search’ button. If
a file is found it will open screen S61 Maintain MEP File and default to the
Events Tab. Input
length up to 7 characters |
|
File
Status |
If
required, select a status of Active, Closed or Incomplete from the drop down
box. |
|
Court
File Number |
If
known, enter a Court File Number. Input
length up to 15 characters. |
|
Party Information |
|
|
Party
Number |
Enter a Party Number. This will search for all MEP Files with
this party number related to the file. |
|
Party
Role: |
Select Debtor, Primary Creditor, Creditor or
Dependent from the drop down box.
Must be used in conjunction with the Party Number. |
|
Party Type - Individual |
|
|
Last
Name |
Use the drop down
box to select “Exact” or “Starts With” to enter last name. The search will look
for a match where the name entered has a party file role. A minimum of 2
characters must be entered to search with “Starts With”. Input length up to 50 characters. |
|
First
name |
Use
the drop down box to select “Exact” or “Starts with” to enter first name. Must
be used in conjunction with last name. Input
length up to 50 characters. |
|
Middle
Name |
Use
the drop down box to select “Exact” or “Starts with” to enter middle name. Must
be used in conjunction with last name. Input
length up to 50 characters. |
|
Birth
Date |
Enter
the birth date using the following format '‘YYYYMMDD’,
where Y = Year, M = Month and D = Day. Must be used in conjunction with last name. |
|
Other
Identifier: |
Select from the down box one of the Identifiers
options and then enter the corresponding information for that identifier. MIMS will automatically add dashes between
numeric characters for SIN, PHN, and AB client MVID. The MIMS user must enter other identifiers
exactly as were originally entered to MIMS. |
|
Sort Criteria |
|
|
Sort
Order |
Select
the preferred sort order from the drop down box. Can be sorted by debtor name, primary creditor or file
status. The result list screen will
be sorted by the selected sort criteria. Sort
result display default is ‘Debtor Name’. |
|
|
Click
the ‘Search’ button after entering one or more search criteria. |
|
|
Resets
screen back to most recently used default. |
Possible Error
Messages/System Warnings:
|
ID |
Error
Message Description |
Action |
|
290 |
The
value entered for MEP File Number is not a valid number. |
Confirm
MEP file number and re-enter a valid MEP file number. |
|
291 |
The
value entered for Court File Number is not a valid number. |
Confirm
file number and re-enter a valid Court File Number. |
|
292 |
The
value entered for Party Number is not a valid number. |
Confirm
party number and re-enter a valid Party Number. |
|
293 |
The
value entered for the Birth Date is not a valid date. |
Expected
format is ‘YYYYMMDD’. Where YYYY = 4
digit year, MM = 2 digit month and DD = 2 digit day. |
|
294 |
Party
Role must be used in conjunction with Party Number. |
Enter
a party number. |
|
295 |
Result sets are
limited to the first 175 files. Please refine your search criteria to narrow
the search. |
Refine
your search criteria to narrow the search. |
|
296 |
First
Name must be used in conjunction with Last Name. |
Enter
a last name. |
|
297 |
Middle
Name must be used in conjunction with Last Name. |
Enter
a last name. |
|
298 |
Birth
Date must be used in conjunction with Last Name. |
Enter
a last name. |
|
300 |
No
MEP Files found matching the criteria entered. |
Please
refine criteria. Ensure information
entered as search criteria is accurate. |
|
332 |
Last
Name must have a minimum of 2 characters |
Enter
more characters. |
|
637 |
File ^ is not accessible from File Search. ^ =
File Number |
Confirm
file number. You
may not have security authorization to the file you are trying to retrieve. |